Différences
Ci-dessous, les différences entre deux révisions de la page.
Les deux révisions précédentes Révision précédente | |||
vsa:how_to_complete_my_timesheet [17/11/2020 09:25] – [Overtime hours, on-call duties] Clémence CANNEVIERE | vsa:how_to_complete_my_timesheet [02/03/2021 16:54] (Version actuelle) – Alexandre PERRE | ||
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This screen allows you to declare your activity over a whole month. | This screen allows you to declare your activity over a whole month. | ||
- | At the top of the screen, you will find the validation status of your timesheet. You will also find functions for editing the timesheet in order to have them signed | + | At the top of the screen, you will find the validation status of your timesheet. You will also find functions for editing the timesheet in order to have them signed |
Then, you find a table wich represents the days in columns and a row by activity carried out in the month. | Then, you find a table wich represents the days in columns and a row by activity carried out in the month. | ||
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{{: | {{: | ||
- | For a month that has never been opened | + | For a month that has never been opened |
- | To add a first activity line, all you have to do is click on the Add ann activity line button. You can then indicate the load, in days ou hours, for each day of the month. | + | To add a first activity line, all you have to do is to click on the Add an activity line button. You can then indicate the load, in days or hours, for each day of the month. |
{{: | {{: | ||
- | To have access to this functionality, | + | To have access to this functionality, |
This function allows you to duplicate the activities of the previous month. Only the titles of internal sections and / or unfinished business are duplicated. The timesheet will not be completed (this action will remain the responsibility of the employee). | This function allows you to duplicate the activities of the previous month. Only the titles of internal sections and / or unfinished business are duplicated. The timesheet will not be completed (this action will remain the responsibility of the employee). | ||
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{{ : | {{ : | ||
- | Alloxs | + | Allows |
==== Actions on each row ==== | ==== Actions on each row ==== | ||
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{{ : | {{ : | ||
- | \\ A comment can be indicated on each cell. Click on the button circled in pind in the screenshot above and enter your comment in the input box. Click outsde thias area to exit. The box where the comment has been filled in is colored in orange. \\ | + | \\ A comment can be indicated on each cell. Click on the button circled in pink in the screenshot above and enter your comment in the input box. Click outside this area to exit. The box where the comment has been filled in is colored in orange. \\ |
If several comments are associated with a row, you can find the overall summary in the column " | If several comments are associated with a row, you can find the overall summary in the column " | ||
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{{: | {{: | ||
- | {{: | + | {{: |
- | {{: | + | {{: |
A window opens and offers a form : | A window opens and offers a form : | ||
- | * To add an entry line, cliquez | + | * To add an entry line, click on Add an element |
- | * A line is used to declare | + | * A line is used to declare |
- | * Each declared time range expects a comment and can be attachd | + | * Each declared time range expects a comment and can be attached |
- | * To save the overtime hours declared | + | * To save the overtime hours declared |
When additional hours have been added, they also appear at the level of the day concerned. | When additional hours have been added, they also appear at the level of the day concerned. | ||
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{{ vsa: | {{ vsa: | ||
- | By default the screen opens on the current month or the last month can be viewed if you have already used the timesheet.\\ You can read the month displayed above the timesheet.\\ | + | By default the screen opens on the current month or the last month can be viewed if you have already used the timesheet.\\ You can read the month displayed above the timesheet.\\ |
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For a line of activity, it's necessary to enter the time spent on each day. | For a line of activity, it's necessary to enter the time spent on each day. | ||
- | Several input option | + | Several input options |
* Fill in an internal activity | * Fill in an internal activity | ||
* Fill in an internal project | * Fill in an internal project | ||
- | * Enter an absence (reminder: you can also make your absence | + | * Enter an absence (reminder: you can also make your absence |
- | * Fill in a client (mission | + | * Fill in a client (mission |
If you choose absence, you must select the type of absence. | If you choose absence, you must select the type of absence. | ||
If you choose a client, you must select the mission.\\ | If you choose a client, you must select the mission.\\ | ||
- | __Important__ : Pay attention to the business section on which you enter your time because several lines may be displayed.\\ Wrong entrey | + | __Important__ : Pay attention to the business section on which you enter your time because several lines may be displayed.\\ Wrong entry = possible billing errors. |
The entry unit is indicated below each box to be filled in, it can be days or hours. Decimals are allowed to indicate fractions of days or hours. | The entry unit is indicated below each box to be filled in, it can be days or hours. Decimals are allowed to indicate fractions of days or hours. | ||
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Any changes are not saved until you click the Save button. | Any changes are not saved until you click the Save button. | ||
- | As soon as a modification | + | As soon as a modification has been made, the Save button |
- | The modified cells also take a orange color background. | + | The modified cells also take an orange color background. |
- | ===== Editing and priting | + | ===== Editing and printing |
The application offers you several PDF documents intended to be printed and possibly signed by your customers.. | The application offers you several PDF documents intended to be printed and possibly signed by your customers.. | ||
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{{: | {{: | ||
- | Get your internal | + | Get your internal |
{{: | {{: | ||
- | retrieve | + | Retrieve |
{{ : | {{ : | ||
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In the Actions column, you can : | In the Actions column, you can : | ||
- | {{:vsa: picto_pdf_rouge.png}} : Dowload | + | {{:vsa: picto_pdf_rouge.png}} : Download |
- | If you have worked for the same client on 2 different contracts, you will have 2 customer timesheets | + | If you have worked for the same client on 2 different contracts, you will have 2 PDF customer timesheets available, one per contract. |
{{:vsa: picto_signature_constellation.png}} : Send the document to the customer for electronic signature. | {{:vsa: picto_signature_constellation.png}} : Send the document to the customer for electronic signature. | ||
- | If your company has this system in place, you will be able to send your timesheets to your customers for signature. | + | If your company has this system in place, you will be able to send your timesheets to your customers for signature. This makes it possible to no longer download the PDF, to send it to your customer |
===== Validation of your timesheet ===== | ===== Validation of your timesheet ===== | ||
- | Une fois toute votre activité saisie, vous pouvez soumettre pour validation | + | |
+ | Once your activity is recorded on your timesheet, you can submit it for validation. | ||
* Click on the link {{: | * Click on the link {{: | ||
* A window opens with a form : | * A window opens with a form : | ||
- | * Choose the responsible person(s) to whom to submit your timesheet, put a comment with a particular information to know to validate your timesheet | + | * Choose the responsible person(s) to whom to submit your timesheet, put a comment with any particular information to be aware of in order to validate your timesheet. |
- | * Cliquez | + | * Click on the **< |
- | * The selected manager(s) will receive an e-mail notifying them of your request and will be invited to validate your time sheet. In case of acceptance or refusal, you will be also notified by e-mail | + | * The selected manager(s) will receive an e-mail notifying them of your request and will be invited to validate your timesheet. In case of acceptance or refusal, you will be also notified by e-mail. |
- | * The status of yout timesheet will always be visible. | + | * The status of your timesheet will always be visible. |